Executive Assistant

Executive Assistant
Nashville, TN
Published
January 13, 2021
Location
Nashville, TN
Job Type
Category

Description

SHR Talent is currently seeking a full-time Executive Assistant on behalf of a property management client in Nashville! The Executive Assistant enhances the effectiveness of an executive or senior level management employee by managing calendars, making travel, meeting and event arrangements as well as preparing reports and financial data. This role provides representation of the company’s leadership by interfacing with team members, customers, vendor partners and potential clients. The Executive Assistant will predominantly report to one person while simultaneously helping with multiple projects at one time.

Covid-19 Considerations: The individual in this role must be able to work onsite in the Nashville office on a rotating schedule. This company is currently on a split schedule of half onsite work in the office and half remote work.

The successful, effective candidate in this role will:

  • Have a great attitude
  • Have high expectations
  • Think BEYOND the box
  • Work with passion
  • Have a tireless work ethic
  • Be confident
  • Be self-sufficient and self-motivated
  • Take pride in your work
  • Be a good listener
  • Offer a solution with every problem
  • Go above and beyond for everyone you support

KNOWLEDGE/SKILLS/ABILITIES:

  • Communication proficiency
  • Planning and organizing
  • Prioritizing
  • Ethical conduct
  • Problem assessment and problem solving
  • Information gathering
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Teamwork oriented

ESSENTIAL JOB FUNCTIONS:

  • Answers, screens, and transfers inbound calls
  • Receives and directs visitors and clients
  • Manages schedules and emails for multiple senior level executives
  • Performs general clerical duties including photocopying, fax, mail, and e-mailing
  • Handles ad hoc requests for information and data
  • Liason between internal departments and external business partners
  • Assists in closings by managing timelines and coordinating document circulation
  • Plans events, facilitates meetings and organizes community outreach programs
  • Prepares, completes and modifies documents including correspondence, reports, drafts, memos, contracts and e-mails
  • Schedules and coordinates meetings, appointments and travel arrangements as needed
  • Performs other duties as assigned

 

SPECIFIC EDUCATION OR EXPERIENCE:

  • Advanced Microsoft Office Suite experience is required
  • Experience with construction software systems is helpful, though not required
  • Knowledge of the operation of standard office equipment
  • Associate or Bachelor Degree preferred

 

TRAVEL REQUIREMENTS

This position requires local travel up to 30% of the time and out of town travel up to 20% of the time.

 

 

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