Administrative Professional

Administrative Professional
Nashville, TN
Published
September 9, 2021
Location
Nashville, TN
Job Type
Category

Description

SHR Talent is partnering with a client in Nashville in its search for a full-time Administrative Assistant to join the Administrative Team. The individual in this role will be the utmost professional & polished in demeanor, have a positive & upbeat attitude, & possess excellent communication skill (written & verbal). The Administrative Assistant is responsible for supporting the professional staff by handling office tasks, providing polite and professional services to clients, and generally being a helpful and positive presence in the workplace. The successful candidate will have a detailed understanding of the full Microsoft Office Suite & have prior experience in a similar role.

 

Responsibilities:

  • Assembly and e-filing of various tax returns, including scheduling client pickup/delivery and signing of tax returns.
  • Handling office tasks, such as filing, scanning, generating reports, setting up for meetings, reordering supplies, petty cash reconciliation, and walk-in traffic such as vendors and building maintenance.
  • Greet and assist visitors in a timely, professional, and friendly manner.
  • Answering phones (multi-line phone system) and routing calls to the correct person.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Logging receipt of client information and routing to correct person.
  • Filing and retrieving client records, documents, and reports.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Handling incoming and outgoing mail, FedEx, UPS, and other special shipments. Daily post office runs – morning and evening. Mail machine maintenance.
  • Maintain client databases and mailing lists.
  • Provide general administrative support.

 

Administrative Assistant Requirements:

  • Prior administrative experience in a similar setting.
  • Microsoft Office experience.
  • Ability to organize a daily workload by priorities.
  • Ability to problem-solve on the fly.
  • Desire to be proactive and create a positive experience for others
  • Professional level verbal and written communications skills.
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